Skip to main content

How to Create Systems that Boost Productivity

How to Create Systems that Boost Productivity
Excerpted from The Productive Me

Last time you learned about using tools to boost your productivity. Now this time you’ll learn about using systems. Let’s jump right in…


Using Systems


First, let’s define what a system is: It’s simply a method you devise or learn to do a process more quickly. It doesn’t have to be a complex system – indeed, basic systems often work the best. But your system does need to give you some benefit.


Let me give you an example of an extremely simple system. Let’s say you’re trying to lose weight. Instead of taking the time to create healthy meals every day, you devise a system where you do all your grocery shopping and cooking for the entire week at one time. You may even do it in an assembly line style, where you line up food containers and put the meat in first, then the starch (like rice) and then the vegetable. Then you label the containers and put them in the fridge.


Again, that’s just a simple example, but it gives you an idea of what I mean by system. You can create and use systems in both your personal and professional life to get more done in less time. This includes everything from cleaning systems to organization and file systems to systems you can use to accomplish important tasks.

For example: if you sell a lot of items on eBay, then you may develop an efficient system for uploading auctions. This likely would involve using templates and other tools to upload the auctions quickly. You might also have other systems in place, such as taking digital photos in the order you intend to load the auction. And once the auction ends you likely would have a system for keeping track of payments and shipments.



Point is, no matter what you’re doing, you can probably develop a system to accomplish the task more quickly. Here’s how…



1. If you’ve never done a particular process before, then ask people with experience how they handle this particular task efficiently. For example, you may ask other business owners their process for hiring a freelancer or keeping track of their expenses.



TIP: Some experts outline their own systems in books, so be sure to run an Amazon.com search to see if there are any books on the system you’re working on.



2. Get input from those who may work on the task with you. For example, if you have a business partner then you should get his or her input. Or if you’re working with a team (such as when you outsource part of a task), be sure to get your other team member’s input.



3. Outline the steps. Now that you’ve received input from team members as well as experts who’ve done what you want to do, list out the steps in detail.



TIP: Some people prefer to create graphical representation of a process and system using process maps or mindmaps. If you prefer these sorts of graphical maps, you can flesh out your system using software like conceptdraw.com or similar.



4. Now complete the process as outlined in your system. If you got good input from the experts, your system will need very little tweaking. Nonetheless, you should examine every step of your system and ask yourself, “How can I make this step more efficient?”



If you feel your system isn’t as efficient as possible, outline it on a niche forum or directly ask an expert to give you feedback. You may also consider asking a friend who doesn’t know anything about the process, as sometimes an outsider has ideas that the insider can’t even see!



That’s it for this time. Next time’s productivity tips will be aimed at a special group of people. You’ll find out next time if you’re a part of that group!

Find out more on being more productive at http://www.theproductiveme.com/

Comments

Popular posts from this blog

Being Controversial to Boost Your Traffic and Sales

Do you consider yourself to be controversial? You might not at this point, but you may want to consider voicing your opinions and taking some controversial positions in order to increase your affiliate sales online! That’s because controversy truly does sell.


If you’re confused about why you would do this, think about the content that gets the most comments and traffic on the web. It is usually items that are very interesting and are slightly controversial. These types of topics tend to bring out all kinds of opinions and get people emotional and actively fired up.



If you are able to post this kind of “link bait” content on your blog or website, you will most likely find that your traffic starts to skyrocket! People may publish what you’ve said on niche forums, on their own blogs Being Controversial, and on social networking sites. They post links to your content because they are very interested in it. Perhaps they completely disagree with you, or perhaps they think you are making g…

Stealing my Success Map

Have you ever noticed all the online success options that are available today?

How do you cut through the noise and make your living online?
What are the secrets to success online?

Getting focused and taking that first step is the hardest part. But, we see it every day, people just like you and me, succeeding with online businesses from the comfort of their homes. Now wouldn't it be great to find a road map to help you focus in on your path to succeeding the online money game. Certainly anyone would have a definite advantage with a good map.

As a bonus, what if that map came with a guide who knows the short cuts in the map? With all the secrets to success, written out for you how can you fail?

Think about it, a real life guide to help you succeed with an online business.What could be better than that? What you ask? How about a whole team of the top leaders in the business with skills you will need for your journey to success. One good mentor giving up their personal secrets to …

What are your Habits?

Who am I?
I am your constant companion.
I am your greatest helper or your heaviest burden.
I will push you onward or drag you down to failure.
I am completely at your command.

Half the things you do, you might just as well turn over
to me, and I will be able to do them quickly and correctly.

I am easily managed; you must merely be firm with me.
Show me exactly how you want something done, and after a few
lessons I will do it automatically.

I am the servant of all great men.
And, alas, of all failures as well.
Those who are great, I have made great.
Those who are failures, I have made failures.

I am not a machine, though I work with all
the precision of a machine.
Plus, the intelligence of a man.

You may run me for profit, or run me for ruin;
it makes no difference to me.

Take me, train me, be firm with me and I will put
the world at your feet.

Be easy with me, and I will destroy you.

Who am I?

I am a HABIT!

NowYouBeYou was started to help people grow in every aspect of their li…